When planning any type of event, the same questions and concerns always arise. How much should I buy? Will I run out? What if I buy too much? Well, the Party Planning Beverage Equation should help remove some of the guesswork. It is best to assume that each guest will consume at least 1 beverage every hour during the course of an event. To estimate how many servings you will need to be prepared for, use the following equation.
NUMBER OF GUESTS X TOTAL EVENT HOURS = TOTAL # OF SERVINGS
For example, if you are expecting 50 guests and your event will last 4 hours, you will need to prepare for 200 servings (50 X 4 = 200). The beverage servings may consist of mixed drinks, beer, wine, soda or water. Ultimately, knowing the average consumption of your guests will increase the accuracy of your estimate.
Here is a quick rule of thumb:
-Each bottle of wine produces 5 servings
-Each 750mL bottle of alcohol produces 12 – 13 servings (avg 2 oz per drink) -Each bottle or can of beer produces 1 serving
Now, this equation is very simple to apply for events serving beer, wine, and soda only. However, for those events where mixed drinks will be served, the estimation gets a bit more complicated when you have drinks that require more than one liquor…but not impossible. When you contract our services, you will receive our complimentary beverage consultation to help you estimate exactly what you need based upon your beverage menu. So when planning your next event, let us bring the party to you!